Planning Resource

The Complete
Microsoft Teams Rooms
Hardware Checklist

Plan your Microsoft Teams Room deployment from the first hardware decision to go live. Every requirement, every configuration, in one place.

Use this checklist to evaluate your room requirements, compare equipment options, and confirm your deployment is complete before your first meeting. Works for any Microsoft Teams Rooms device, all-in-one or modular.

No commitment, talk to a DTEN specialist

What This Checklist Covers

Required vs optional hardware
Camera, display, and audio requirements
All-in-one vs modular comparison
Network and firewall configuration
Microsoft 365 licensing and setup
Physical installation verification
DTEN product recommendations by room size

IT and AV teams at these organizations have deployed DTEN

Mimecast Palo Alto Networks Equinix Fujitsu Centrify DTEN customer DTEN customer DTEN customer DTEN customer DTEN customer DTEN customer DTEN customer

Interactive Checklist

Camera, Display, and Audio Checklist

Check off each requirement as you confirm your hardware specs. Progress is saved while you remain on this page.

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Camera

Camera Requirements

0/6
Minimum 90° HFOV for rooms under 15 ft deep Required
Wider field of view ensures all participants are captured at close range
4K sensor resolution Recommended
Cloud IntelliFrame requires a certified intelligent camera, qualifying cameras are typically 4K but Microsoft does not specify 4K as an explicit requirement
Microsoft Teams certified camera Required
Non-certified cameras may work but are not officially supported by Microsoft
AI-based auto-framing (People Focus / Cloud IntelliFrame) Recommended
Removes the need for a PTZ camera in most rooms
Depth sensor for individual framing accuracy Recommended
Allows camera to distinguish between participants even when seated close together
Camera at the top of the display (not ceiling or floor) Required
All-in-one devices fix the camera here at the factory. With a separate camera, mount it at the display top, not overhead, for a natural sightline
Display

Display Requirements

0/6
55" recommended for rooms up to ~15 ft deep. 75" for rooms ~20 ft deep or more Recommended
Microsoft does not publish exact thresholds, size to the farthest viewer. 75" is generally appropriate for rooms 20 ft+ deep.
4K (3840x2160) resolution Required
Required for Microsoft Whiteboard at full fidelity and participant gallery clarity
Touch-enabled surface Recommended
Enables in-room whiteboard annotation and direct content interaction
Anti-glare or matte screen coating Recommended
Important for rooms with windows or overhead lighting
VESA-compatible mount (400×300 or 600×400 for larger displays) Required
Confirm wall or stand mount weight rating against display weight
Display center mounted at 42 to 54" from floor depending on room and display size Recommended
Lower end (42 to 48") for smaller displays in close-proximity rooms. Higher end for larger displays. No single number is universally correct.
Audio

Audio Requirements

0/6
Beamforming microphone array Required
Dynamically focuses on active speaker. Suppresses ambient noise
Each participant within 7.5 ft (2.3 m) of a microphone Required
Microsoft's official guidance, larger tables may require multiple mic units or a satellite mic to meet this threshold
Hardware acoustic echo cancellation (AEC) Required
Hardware AEC outperforms software-only solutions in reverberant rooms
AI noise suppression (HVAC, keyboard, ambient noise) Recommended
Available at device level and supplemented by Microsoft Teams noise suppression
Microsoft Teams certified audio device Required
Certification ensures compatibility with Teams noise processing and intelligent speakers
Speaker wattage appropriate for room size (20 to 40W for small rooms. Higher for large) Required
Undersized speakers cause distortion. Oversized can create echo issues in small rooms

IT Readiness

IT Management Checklist

Network configuration and Microsoft 365 setup must be completed before device installation. These items are the most common cause of deployment delays.

Network

Network Configuration

0/6
Minimum 10 Mbps up/down per Teams Room endpoint Required
Microsoft minimum for 1080p. Plan 20 to 30 Mbps for 4K camera rooms
Wired Ethernet (1 Gbps) at device location Required
Wi‑Fi acceptable as fallback. Wired is strongly recommended for production rooms
UDP ports 3478 to 3481 open on firewall Required
Used by Microsoft Teams media transport (audio and video streams)
TCP port 443 and TCP port 80 open on firewall Required
Used for signaling, authentication, and Microsoft 365 service connectivity
Dedicated VLAN or QoS policy for AV traffic Recommended
Prevents meeting quality degradation during periods of high network utilization
Static IP or DHCP reservation for each room device Recommended
Simplifies remote management and Intune targeting
Microsoft 365

Licensing and Tenant Configuration

0/5
Room resource mailbox created in Exchange Online Required
Each Teams Room requires a dedicated resource mailbox, not a user account
MTR Basic or MTR Pro license assigned to resource mailbox Required
MTR Basic is free. MTR Pro required for Cloud IntelliFrame, Intelligent Speakers, and remote management
Mailbox configured to auto-accept meeting invitations Required
Allows calendar-based room scheduling to work correctly in Teams
Conditional access policy reviewed for room account Recommended
Ensure MFA exclusion or compliant device policy does not block room sign-in
Device enrolled in Microsoft Intune or equivalent MDM Recommended
Enables remote management, Windows Update control, and compliance reporting

Deployment

Installation Checklist

Complete these steps in order on installation day. Each phase depends on the previous one being confirmed.

Pre-Install

Before Installation Day

0/5
Room dimensions confirmed against display size recommendation
55" for rooms up to ~15 ft deep. 75" for rooms ~20 ft deep or more
Wall mount point identified and load rating verified
DTEN D7X AI Board 55" weighs 24.6 kg, confirm wall anchor supports weight plus safety margin
Ethernet port available within reach of display location
If not, schedule network port installation before device arrives
Power outlet within reach (or extension route planned)
D7X AI Board 55" requires a standard 120V / 220V outlet, no special power required
M365 resource mailbox and MTR license confirmed active
Sign in will fail if mailbox or license is not provisioned before installation
Physical

Physical Installation

0/5
VESA bracket installed at correct height (display center at 42 to 54" from floor, depending on display size)
Measure from finished floor, not subfloor or carpet pad. Confirm with your room layout before drilling.
Device mounted, secured, and level confirmed
Use a spirit level, a tilted display is immediately noticeable in video calls
Ethernet cable connected (not Wi‑Fi)
Run cable through wall or cable channel before final mount if possible
Power cable connected and device powers on
Cable management covers or raceways installed
Exposed cables reduce room professionalism and are a trip hazard
Provisioning

Software and Provisioning

0/5
Windows 11 MTR boots and reaches Teams Rooms app
D7X AI Board ships pre-loaded. No OS installation required
Signed in with room resource account credentials
Use the M365 resource mailbox email and password, not a personal account
Test call completed, audio, video, and content share all working
Call a colleague or use the Microsoft test service before handover
Room calendar visible on device home screen
Confirms Exchange Online connection and mailbox configuration is correct
Device visible in Microsoft Teams Admin Center
Confirms the room is enrolled and manageable remotely

Skip the research, talk to an expert

Get a pre-filled hardware list for your rooms

A DTEN specialist can put together a complete hardware BOM for your rooms.

Hardware Planning

Core Requirements & the Full Room System

Confirm the components every certified Microsoft Teams Room needs, then complete the room with the DTEN system pieces, Vision System, Audio System, and Console, that match its size and use.

Required, Every Teams Room
Display or all-in-one AV device
Minimum 55" recommended. Must support Teams Rooms front-of-room experience
Camera (built-in or external)
Wide FOV required. Must be Teams-certified or integrated
Microphone array
A beamforming array that covers the table, no ceiling mics needed in most rooms. Built into all-in-one devices.
Speaker system
Built-in or external. Front-facing recommended
Compute running Microsoft Teams Rooms (Windows 11)
Built into all-in-one devices, the D7X AI Board runs Windows 11 MTR and is also certified for Zoom Rooms. Modular setups need a separate compute unit. (DTEN's Android editions are aimed at Zoom Rooms.)
Microsoft Teams Rooms license
MTR Basic (free) or MTR Pro (paid). Assigned to room resource mailbox in M365
Wired Ethernet connection
1 Gbps port. Wi‑Fi is supported but not recommended for production rooms
Complete the Solution, Extend the Room
Vision System, Vue Pro
Multi-camera system. Wider angles and additional shot variety for larger rooms. Pairs with the D7X AI Board and D7X.
Audio System, Relay Speakers
Distributed sound for large rooms with AI-tuned room DSP, so every voice carries to the far end of the table.
Console, Mate Gen 2
Table console with built-in microphones, USB‑C content sharing, and BYOD. Adds a dedicated touch controller in modular (Bar Connect) rooms. Certified for Teams & Zoom Rooms.
Secondary display
A second screen for dual-content sharing in larger rooms.
Room occupancy sensor
Feeds Microsoft Places and hot-desk analytics.
Room booking panel (outside door)
Shows room availability for high-traffic corridors.

What You Need to Buy

All-in-One vs Modular. Hardware Purchase List

The setup approach you choose directly determines your purchase list. Here is exactly what you need to procure for each path, so you can build an accurate budget before ordering.

All-in-One Setup

DTEN D7X AI Board 55"

New room build or full refresh

To Purchase

DTEN D7X AI Board 55"1 unit
VESA wall mount bracket or AV cart1
Power cable (included)1
Ethernet cable (Cat5e or better)1
MTR Basic or Pro license (per room)1

Already Included, No Separate Purchase

Camera, mic array, speaker
Windows 11 MTR compute
4K touch display
Touch controller (display surface)

Total SKUs to procure. 2 to 3  ·  Cables from wall. 2

Modular Setup

Bar Connect + Mate Gen 2

Existing display reuse

To Purchase

DTEN Bar Connect (camera + mic + speaker)1 unit
DTEN Mate Gen 2 (touch controller)1 unit
HDMI cable (bar to display)1
Network cable (Bar Connect to Mate Gen 2)1
Power cable for bar + Mate Gen 22
Ethernet cable (Cat5e or better)1
Teams / Zoom on the host laptop (BYOD, no per-room MTR license)n/a

You Already Have (or Need to Verify)

Existing 4K display (verify HDMI 2.0 input)
Mounting solution for bar (above display)
Shelf or mount location for Mate Gen 2

Total SKUs to procure. 4 to 5  ·  Cables from wall. 3 to 5

DTEN D7X AI Board installed in huddle room deployment

Hardware Planning Made Easy

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DTEN Recommendations

Recommended DTEN Setup by Room Size

DTEN makes certified Microsoft Teams Rooms devices for every room size. Here's the right starting point based on your room dimensions.

Huddle to Medium Conference Rooms, 2 to 10 People

DTEN D7X AI Board 55"

Designed for Microsoft Teams Rooms. Every voice heard. Every face seen.

Huddle, small, and medium conference rooms

DTEN D7X AI Board 55 all-in-one Microsoft Teams Rooms device
  • 48MP camera · 102° HFOV · dual AI depth sensors (160°)
  • 15-element beamforming mic · pickup up to 30 ft
  • 40W front-facing speakers · built-in AEC
  • Intel Core Ultra 7 + 8-core ARM AI processor · Windows 11
  • Power + Ethernet install · wall mount or AV cart

Medium to Large Conference Rooms, 6 to 10+ People

DTEN D7X 75"

75" 4K certified Teams Room display, without the AI Board features.

Standard and large conference rooms · D7X AI Board 75" coming soon

DTEN D7X 75 Microsoft Teams Rooms all-in-one display 75"
  • 75" 4K UHD touch display
  • 4K camera · 90° HFOV (75") · certified for Teams Rooms
  • 15-microphone array · integrated stereo speakers
  • Windows 11 MTR built in · Intune-manageable
  • Add Vue Pro or Relay Speakers for larger rooms

Existing Display Upgrade, BYOD

DTEN Bar Connect

Video bar for any existing 4K display.

Camera, mic, and speakers in one unit

DTEN Bar Connect video bar for Microsoft Teams and Zoom
  • 4K camera + mic array + speakers in one bar
  • Single USB‑C to host laptop (BYOD)
  • Connects to the display via HDMI
  • Pairs with the Mate Gen 2 touch controller

Touch Controller, Teams & Zoom

DTEN Mate Gen 2

Tabletop touch console for Bar Connect rooms.

DTEN Mate OS, not a compute unit

DTEN Mate Gen 2 tabletop touch console
  • Tabletop touch controller (DTEN Mate OS)
  • USB‑C content sharing & BYOD
  • Connects to Bar Connect via a single network cable
  • Certified for Teams & Zoom Rooms

FAQ

Frequently Asked Questions

Ready to Build Your Teams Room?

Work Through the Full Hardware Checklist

Use the interactive checklist above to confirm every hardware, IT, and installation requirement for your Microsoft Teams Room deployment, or talk to DTEN to scope it with you.

Schedule a demo Talk to a DTEN Specialist

Also see. Microsoft Teams Rooms Devices · Teams Room Setup Guide · Small Room Setup